Admin & Finance Assistant

• Do you have an aptitude and passion for all things Admin and Finance?
• Are you an adaptable quick learner?
• Do you have excellent verbal and written communication skills and the ability to communicate effectively with internal and external colleagues and clients?

We are currently looking for a dynamic Admin and Finance assistant.

What we do:

We design and manufacture collision avoidance systems and vehicle management systems for the mining industry. We have extensive experience in PCB design, firmware design and software design.

We have a strong team of designers and support staff and have established building blocks for our products that allow us to quickly respond to client requirements.

What you will do:

• Assist with preparation of financial reports – monthly management statements
• Processing and reconciling supplier accounts, journals, accounts and VAT reports.
• Processing of all supplier invoices
• General administrative work
• Filing
• Follow up on payments with clients
• Handling incoming calls and other communications.
• Recording information as needed.
• Aiding with client reception as needed.
• Updating paperwork, maintaining documents and word processing.
• Helping organize and maintain office common areas.
• Performing general office clerk duties and errands.
• Maintaining office equipment as needed.
• Data capturing
• Sage Pastel processing.
• Extensive use of Microsoft Word, Excel and Outlook.
• HR Assistance
• Assist compiling monthly statements for clients
• Supplier remittances
• Processing of all CODs on Excel and Pastel
• Creating vendors on pastel.
• Completing credit applications and assist with trade references check on clients.
• Processing cashbook on pastel
• Processing monthly General ledger accounts with Debit Orders on Excel and on Patel
• Assisting with supplier age analysis on pastel

Admin & Finance Assistant

• Maintenance of Company Assets
• Tracking of all delivered production boards, reworks, and failures after being tested.
• Record & calculate monthly water & electricity meter readings.
• Assist with the updating of company part list when needed.
• Assist in the production department when needed.

What you will need:

• A continuous learning mindset.
• Accounting degree or diploma would be beneficial
• Basic understanding of accounting procedures and principals
• Minimum of 1 year experience in bookkeeping or working within a finance department
• Good communication skills
• Strong relationship builder which will be beneficial when dealing with debtors and creditors
• Experience with Pastel accounting system will be beneficial but not essential
• Computer literate
• Basic computer skills (Word, Excel, Outlook)
• Strong analytical and numerical skills
• Strong administrative skills
• Proficient typing skills
• Willingness to work beyond normal office hours when required.

We offer:

• A professional work environment
• A competitive salary that is negotiable and depending on experience.

If you want to join this successful team, please send your CV along with a brief covering letter (1 document) to renatha@mernok.co.za

Confidentiality assured. Please note: Only South African citizens, who are suitably qualified and meet the requirements of the position, need apply; only successful short-listed applicants will be contacted.